Does your organisation work with wide format documents on a regular basis? While documents like blueprints, maps, schematics and other plans are best printed in formats larger than A3, incorporating them into your office workflows can be challenging.
Read on to discover how wide format document scanning may be just what you need to solve the problem.
Choosing a Wide Format Scanner
Wide format scanning provides the perfect solution for industries that need an easier way to handle large documents. Analysing your needs is the first step in choosing the best device for your organisational requirements.
- Is image quality your most pressing concern? While quality is generally a priority, some documents, and their applications require a superior level of image clarity. If high resolution is important in your field, seek a wide format scanning device with at least 600dots per inch. For finer quality, 600 DPI is excellent for highly technical and photo-quality documents.
- Are you making a digital archive copy? The National Archives of Australia have released clear guidelines on formatting your digital archives. Look for a device that has PDF/A format, in at least 300 DPI in colour. This is now the standard for digital records wide format maps, CAD drawings, and other technical documents.
- How fast do you need it? For those requiring high volume wide format scanning, speed may be a major concern to prevent bottlenecks. In the field of wide format scanning, metres per minute is the measurement used to describe how fast documents can be scanned, usually ranging between 3 and 15 metres per minute. Another feature to seek is batch (multi-page) scanning capabilities. These allow for faster scanning completion, eliminating the need to scan your wide format documents one at a time.
- Do you need to edit and save these documents? Smart scanning technology built into the latest wide format devices allows documents to be edited and shared. If your organisation needs to capture incoming wide format documents and save these, a device with inbuilt scanning functionality is surprisingly affordable and will mean you don’t need to purchase a separate scanner.